Print&Share: |
v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ |
|---|---|---|---|
| Functionality | |||
| Print functionality | ★★ | ★★★ | ✓ |
| Insert extra content on pages | ★★ | ★★★ | ✓ |
| Ecological features | – | ★★★ | ✓ |
| File print & PDF | ★★ | ★★★ | ✓ |
| ★★ | ★★★ | ✓ | |
| Microsoft Fax | ★★★ | ★★★ | – |
| e-Documents | – | ★★★ | ✓ |
| Workflow | |||
| Print Job Processes | ★★ | ★★★ | ✓ |
| Print Job Routing | ★★ | ★★★ | ✓ |
| Print Strategy | – | ★★★ | ✓ |
| Extra Tasks | – | ★★★ | ✓ |
| Information detection | |||
| Content Recognition | ★★ | ★★★ | ✓ |
| Print Job Information | – | ★★★ | ✓ |
| External Information | – | ★★★ | – |
| OCR | – | ★★★ | ✓ |
| Interaction - Connectivity | |||
| Manual Interaction of workflow using User Interface | ★★ | ★★★ | ✓ |
| Connectors to other applications | – | ★★★ | ✓ |
| Organization | |||
| Central Management | – | ★★★ | ✓ |
| Security | ★ | ★★★ | ✓ |
| Enterprise licensing (on request) | – | ★★★ | ✓ |
| Roll-out | ★★ | ★★★ | ✓ |
* Subject to changes.
* v3.2 New: compared to v3.0
Functionality |
||||||
|---|---|---|---|---|---|---|
| Print functionality | v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ | |||
| v3.2 | Feature | Description | Benefit | |||
| The standard functionality. | Print as you always do, but you can do simultaneous more tasks. | ✓ | ✓ | ✓ | ||
| Simplex/Duplex | Force to print on one or both sides of the page. | You are able to define print rules to reduce waste and print cost. | ✓ | ✓ | ✓ | |
| Black/Colour | Force to print in black or allow colour print. | Define print rules to reduce print cost. | ✓ | ✓ | ✓ | |
| New | Print according print properties menu of the application | Force to follow the printer properties of the application. | Allows you to use the features of all version 3 printer drivers without user interaction in Print&Share. | – | ✓ | – |
| Source trays | Use your available source trays of your printer. | Each output channel of Print&Share can be set to a different source tray. | ✓ | ✓ | ✓ | |
| Page Definition | Defining fixed page settings per page or for page ranges. | You can define the paper sources for each page within one print job. | ✓ | ✓ | ✓ | |
| Dynamic Page Definition | Defining page settings or page ranges setting according variable criteria. | You can define the paper sources for each page based on paper size, page orientation and colour within one print job. | – | ✓ | ✓ | |
| Multiple pages on 1 sheet | Print more pages onto one sheet of paper. | You can reduce the usage of paper. | ✓ | ✓ | ✓ | |
| New | Margins per side | Define margins per side in a print channel. The content of the pages will zoom to the available print area. |
You can move the printed content to another position. | ✓ | ✓ | ✓ |
| New | Document margin | A separate document margin can be set for the printed document. | Gives more flexibility to position a printed document on an overlay. With this feature the print job and the overlay have both separate margin settings. |
– | ✓ | ✓ |
| New | Borderless printing | Print&Share interact with the device driver for printing without margin. (depends on the limitations of your printer). | You can use A4 PDF file as overlay. Makes an MFP as a better alternative for pre-printed paper. |
✓ | ✓ | ✓ |
| New | Font substitution | A printed font can be replaced. | Change the font of the printed content. | – | ✓ | – |
| – | Booklet function | Booklet function support of all available source trays. | All available types of paper in the source trays can be used for a booklet. | ✓ | ✓ | ✓ |
| New | A6 Booklet function | Booklet function for two A6-booklets out of A5 paper. | Makes printing or small booklets possible. E.g. small product manuals. | – | ✓ | – |
| New | PCL | PCL5 RAW stream support. | Makes all features of Print&Share available for older computer systems at a very competitive price. Also, the content of a print job can be used for conditional tasks. |
– | ✓ | ✓ |
| New | SAP | SAP support. | ✓ On request | ✓ | ||
|
To insert additional content on existing pages, please see next overview.
To insert extra pages in your document, please see Print Job Processes. To print simultaneous on more printers or do more functionality, please see Workflow. |
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| Insert extra content on pages | v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ | |||
|---|---|---|---|---|---|---|
| v3.2 | Feature | Description | Benefit | |||
Insert:
... with Get More Editor - Basic |
With the Get More Editor, you can insert extra basic content as watermarks, text, logos and additional messages, etc. | Use the Get More Editor to insert extra information on your printed document. | ✓ | ✓ | ✓ | |
Insert:
... with Get More Editor - Advanced |
With the advanced features of the Get More Editor, the user can isnert complex objects and data. You can also reformat values (i.e. 1,000 to € 1.000,-)
The objects can be placed on dynamic positions. All of this is based on recogntion values of the print job. |
Without programming on your existing application, you can add complex content to your printed documents. | – | ✓ | ✓ | |
| Free Space Search | Enable auto placement of the object on empty space in the Get More Editor. | Print&Share can search himself for a free place on the document to add an object. | – | ✓ | ✓ | |
| Overlays |
The Get More Editor can insert a file (PDF, DOCX, RTF, TXT) as an overlay.
The use of credentials (username, password, domain) is possible. |
You can reduce costs for pre-printed paper. | – | ✓ | ✓ | |
| New | XPS Overlay | An XPS file can be used as overlay. | Your printed overlay will have a higher quality. | – | ✓ | ✓ |
| New | Smart changing content of watermarks | The content of watermarks can be printed according a list. | You can change the watermark information which can be taken from an MS-Excel list. A small additional script is necessary. | – | ✓ | ✓ |
| New | Linear watermarks | You can repeat watermark information. | You are able to put more watermark information on documents. | ✓ | ✓ | |
| New | Batch printing with watermarks according a list |
You can do batch printing based on one print job and generate multiple print jobs with per copy of the original a specific watermark.
A small script is necessary to adapt the functionality to your list (e.g. an MS-Excel list). |
With one document you generate multiple specific documents. | – | ✓ | ✓ |
|
To see an overview of the basic print features, please see print functionality.
To insert extra pages in your document, please see Print Job Processes. To print simultaneous on more printers or do more functionality, please see Workflow. |
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| Ecological features | v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ | |||
|---|---|---|---|---|---|---|
| v3.2 | Feature | Description | Benefit | |||
| New | Eco Coach | Makes you aware of printing costs and encourage you to use less paper. | Waste less resources. | ✓ | ✓ | – |
| White space merging |
Print&Share can combine the content of multiple pages on one sheet of paper.
This is called white space merging. |
This feature reduces the amount of paper used per print job, which in turn is more sustainable. | – | ✓ | – | |
| Remove text | Print&Share can automatically remove fixed text blocks, i.e. email signatures or terms and conditions. | You are able to reduce the usage of paper. | – | ✓ | – | |
| New | Content perforation | Makes little holes in the printed content. | Reduce the usage of ink. | – | ✓ | – |
| For more Eco features, we refer to Print&Share Eco manual. | ||||||
| File print & PDF | v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ | |||
|---|---|---|---|---|---|---|
| v3.2 | Feature | Description | Benefit | |||
| File Print |
The File Print functionality converts the print job to a file. Supported file types are: pdf, bmp, jpg, png, emf, tiff.
The file name and path can be automatically generated by recognition values of the print job. |
While printing you can generate and archive files. | ✓ | ✓ | ✓ | |
| PDF/A |
Print&Share can create the legal PDF/A-1b (ISO 19005-1:2005).
Metadata (XMP, PDF file and summary file information) can be inserted by recognition. |
The PDF/A is used for long term and legal archiving. | – | ✓ | ✓ | |
| PDF security | This feature makes it possible to protect PDF documents with a password. | Protect your PDF-files for unwanted views. | – | ✓ | ✓ | |
| New | PDF certificates | Includes a digital certificate in a PDF |
Make the available certificates of the Microsoft certification store available.
A certificate can guarantee the origin of a PDF file. |
– | ✓ | ✓ |
| ASCII File print | The File Print functionality converts the print job with proportional fonts to an ASCII file. | This is a useful feature to prepare documents for Ricoh Transform. | – | ✓ | ✓ | |
| New | ZIP file output | Printed documents can be saved in a ZIP format. |
You are able to print multiple documents in batch to a ZIP file.
You are able to append more print job files into one single ZIP file. The ZIP file can contain dynamic folders by using recognition values of the print job. |
– | ✓ | ✓ |
| PDF file properties | Use recognition methods, you can enter metadata in files. | Print&Share delivers you an automated process to insert metadata. | ✓ | ✓ | ✓ | |
| New | Metadata conversion | Some specified recognized values in a document can be converted to certain values. E.g. converts the words same meaning word as "proposal" and "offer" into "offer". | Converts unstructured metadata into structured metadata. | – | ✓ | ✓ |
| Archive to dynamic folders | Print&Share can generate a dynamic path and file name for filing. The path and the file name can be generated by recognition values of the print job. | Offers you more flexibility of folder structure. | ✓ | ✓ | ✓ | |
| New | Cloud archiving | Makes a connection possible with Microsoft OneDrive and Google Drive. |
You can print documents and make them immediately available in the cloud.
In that way, you can easily share documents with other people in no time without manual actions. |
– | ✓ | ✓ |
| FTP, SFTP, HTTP, HTTPS uploads | Print&Share can send its files to the internet. Available file upload types: FTP, SFTP, HTTP and HTTPS. | – | ✓ | * | ||
| Proxy Internet Connection | internet connection is available via Proxy. | ✓ | ✓ | ✓ | ||
| For more Eco features, we refer to Print&Share Eco manual. | ||||||
| v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ | ||||
|---|---|---|---|---|---|---|
| v3.2 | Feature | Description | Benefit | |||
| The email functionality converts the print job to an email message using SMTP. |
The user can precify a general email message (subject, body ,additional email addresses). The print job will appear in the form of an automatically created PDF file or picture that is attachted to the email body.
Email addresses are automatically used from the print job. |
✓ | ✓ | ✓ | ||
| New | Modern Authentication | Authenticate your Exchange Online (EXO) account via Microsoft Azure registered applications. | Improved security when connecting to Exchange Online. | ✓ | ✓ | – |
| New | MS-Outlook | Email by using MS-Outlook 2010-2016. | Emails of Print&Share can be seen in the list of sent items of MS-Outlook. | ✓ | ✓ | – |
| New | MS-Exchange | Email using MS-Exchange API. | Secure integration with the email configuration of the company. | – | ✓ | ✓ |
| New | MS-Office 365 | Email by using MS-Office 365. | Interact with the cloud email solution of Microsoft. | – | ✓ | ✓ |
| MS-Outlook Calendar and Task |
The outlook functionality delivers the possibility to save the print job as an attachment in the calendar or the tasks functionality of Outlook 2010/2013/2016.
Parameters like subject, category, date, time, duration, % completed, location... can be generated by recognition values of the print job. |
You are able to insert data in MS-Outlook Calendar and Task without manual actions. | ✓ | ✓ | * | |
| Lotus Notes | This function allows you to create agenda items and tasks automatically in Lotus Notes. | You are able to insert data in Lotus Notes without manual actions. | – | ✓ | – | |
| Email with specific address | The email address(es) can be automatically generated by a specific recognition value of the print job. | You have more flexibility to specify the email address. | ✓ | ✓ | ✓ | |
| Email message language selection | This is the extended email functionality where the user can specify a general email message depending on the language. The language selection for the general message can be done by recognition values of the print job. | Print&Share will select automatically the correct email message and attaches according the used language of the print job. | – | ✓ | ✓ | |
| Personalized email message | The email message can contain information from the print job. | The email subject and message can contain information of the print job. | – | ✓ | ✓ | |
| New | Email recognition per channel | Each channel can have their own email recognition method. | A profile can address different users with a different document set. | ✓ | ✓ | ✓ |
| New | Hyperlink | Include hyperlinks in your message. | Hyperlinks can be included in emails. | ✓ | ✓ | – |
| New | Hyperlink composition | Hyperlinks can be composed by recognition. |
Based on the content in a document, Print&Share can insert dynamic hyperlinks.
This can be used to include a link to a certain document on web or a document management system (DMS). |
– | ✓ | – |
| Insert extra attachments in email | Print&Share allows inserting extra attachments in the email message in a dynamic way. Besides the PDF attachment of the original print job, Print&Share can insert extra attachments in an email based on recognition parameters. | You can automatically attach a PDF brochure of a product in an email message according to the specified product on the printed offer. | – | ✓ | ✓ | |
| Fax | v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ | |||
|---|---|---|---|---|---|---|
| v3.2 | Feature | Description | Benefit | |||
| Fax transmission | The fax functionality converts the print job to a fax transmission. Supported fax software is Microsoft Fax and Microsoft Fax Server. The fax number can be automatically generated by a recognition value of the print job. | A fax transmission can be send automatically without manual intervention. | ✓ | ✓ | – | |
| LAN Fax | Print&Share communicates automatically with RICOH LANFax. The fax number can be automatically generated by a recognition value of the print job. | – | ✓ | – | ||
| e-Documents | v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ | |||
|---|---|---|---|---|---|---|
| v3.2 | Feature | Description | Benefit | |||
| XML e-Documents | Print&Share creates basic XML files controlled by XSD files. | You can generate XML-metadata for document management systems (DMS). | – | ✓ | ✓ | |
| Print&Share creates XML files with repeating groups controlled by XSD files. | You are able to generate XML-data for e.g. the detail lines of an invoice. | – | ✓ | ✓ | ||
Workflow |
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|---|---|---|---|---|---|---|
| Print Job Processes | v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ | |||
| v3.2 | Feature | Description | Benefit | |||
| Multi-functional | You can make a workflow with different functionality. | You can do other functionality with a print job. | ✓ | ✓ | ✓ | |
| Multi-channeled | The printer driver can contain more output channels. | In each channel you can have a certain functionality. | ✓ | ✓ | ✓ | |
| Combine print jobs | Two or more print jobs can be combined in one output. | This feature can be useful when combining several printouts in a PDF file or to combine into one booklet. | ✓ | ✓ | ✓ | |
| Split print job into separate jobs | One print job that contains several letters can be split into separate transmissions, i.e. account extracts by an ERP query. | This feature makes it easy to automatically send all account extracts by email or fax (even by the cascading system). | ✓ | ✓ | ✓ | |
| Split print job, sort and recombine | After splitting a print job into several documents, you can sort and recombine individual documents to a group of documents with identical information. | You are able to combine more documents into 1 print job and sort them according some criteria. | – | ✓ | ✓ | |
| Insert Extra Pages |
Print&Share allows adding extra pages to the original print job.
You can insert one or more individual pages on fixed positions, but also using a template of pages, i.e. to make front and back cover pages. A built-in editor is available. |
You can add e.g. terms and conditions recto verso on printed invoices or as last page in case of electronic email invoices. | ✓ | ✓ | ✓ | |
| Insert pages from files |
Print&Share allows the addition of extra pages using files (PDF, DOCX, RTF, TXT) to the original print job.
The files can be inserted from a fixed or dynamic path. The file(s) can be retrieved by regular expressions. The use of credentials (username, password, domain) is possible. |
You can add a complete PDF file or certain pages to a print job. | – | ✓ | ✓ | |
| Insert pages from original print job |
Print&Share allows the addition of extra pages from the original print job.
With this function you can easily generate more copies of a page. |
You can use an MFP as alternative for a matrix printer with multi-layer copy paper. | – | ✓ | ✓ | |
| Insert pages on dynamic positions | Print&Share allows the addition of extra pages to the original print job. | You can insert chapter pages between two combined print jobs. | – | ✓ | * | |
| Insert pages by languages selection | This function is the extended functionality of inserting extra pages based on language conditions. | The text for e.g. terms and conditions recto verso on the printed invoices can change, depending on the language of the invoice. | – | ✓ | ✓ | |
| selection of pages on coverage |
Print&Share can automatically select pages when the amount of coverage on the page does not reach the minimum amount of predefined coverage.
The Paper Size, Paper Orientation and Colour can also be used as a trigger. Page range functions are also available to automatically select pages. |
You are able to remove some pages from the print job according some conditions. | – | ✓ | ✓ | |
| New | Debooklet without blank pages | The debooklet function places the pages after booklet scanning in the correct without blank pages. | Reduces manual work and avoid blank pages. | – | ✓ | * |
| New | Split pages | Split one page into two pages in the print job overview (scanning of two book pages). |
An A3 scanned double page of a booklet can be split into two A4 pages.
Provide a user more flexibility. |
– | ✓ | * |
| Print Job Routing | v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ | |||
|---|---|---|---|---|---|---|
| v3.2 | Feature | Description | Benefit | |||
| Automatic Profile Selection |
With this functionality, Print&Share can select the correct profile based on the content of the print job.
Print&Share supports free text recognition and recognition based on the specific parameter values. |
Print&Share can automatically execute a workflow for a certain document. | ✓ | ✓ | ✓ | |
| Channel Requirements |
In Print&Share, you can specify some requirements before the channel will preocess the print job (via a channel).
The requirements depend on the functionality. |
For example: only print the print job if it has no colour; only print the print job when Print&Share detects a certain number of pages; only print the print job from Microsoft Outlook; only send the email when Print&Share detects a certain number of email addresses; etc. | ✓ | ✓ | ✓ | |
| New | Multiple conditions | Provide more than one condition in the recognition process. |
You can retrieve more complex information of a print job.
After the detection of a value you can check the result again by checking an extra condition. |
– | ✓ | ✓ |
| Job routing on destination | If Print&Share cannot send an email; the software can try sending a fax transmission. Without a fax number, the cascading system will switch to printing the print job. | Print&Share can find the fastest and/or cheapest way of sending the print job to the correspondent. | ✓ | ✓ | ✓ | |
| Job routing on SNMP & WMI info |
Print&Share can use the SNMP and/or WMI status information of the MFP and use this information to make decisions.
Specific status information (warnings, errors) or the MFP can trigger the cascading system. |
The toner low status of the MFP or another warning or error message can be a triger to switch to another MFP device. | – | ✓ | ✓ | |
| Job routing on paper size | Provide conditions on page format. | In one profile, you can do other tasks for different paper sizes (e.g. A3 and A4). | – | ✓ | ✓ | |
| Job routing on numbers of pages | The cascading system of Print&Share can create a trigger based on the number of pages that has to be printed. | Above a certain number of pages of the print job Print&Share can redirect the print job to a specific printer. | ✓ | ✓ | ✓ | |
| Job routing on colour |
Print&Share can check the composition of the print job. If the print job contains colour, then a colour trigger can be set.
For example: does the print job contain colour? → print on MFP1, and; Does the print job contain only black and white information? → print on MFP 2. |
Based on colour content of a print job you can choose another printer. | ✓ | ✓ | ✓ | |
| Job routing on job name |
With the help of the name of the print job, Print&Share can detect the printing application. This can be useful to reduce your print costs.
For example: if you want a printout of an email, then the message can be printed in black and white. You often get a colour printout due to the blue hyperlinks and coloured logo's in the message. In that case, you can place a trigger on the application "Outlook" |
You can choose another workflow according the printing application/name. | – | ✓ | * | |
| New | Job routing on queue status | Queue selection based on an active status in one channel. |
A dynamic job routing to an active queue guarantees an online status of the printer.
This feature can be combined with multiple Follow-You queues. |
– | ✓ | ✓ |
| New | Fallback printer | Fall back to backup printer. |
Guarantee printing even when an accounting system is down.
Print&Share can find a way out. |
– | ✓ | * |
| Auto Send & Close | When this setting is active Print&Share doesn't appear on your screen but executes the appropriate profile immediately. | Print&Share is printing immediately without the user interface. | ✓ | ✓ | ✓ | |
| Auto Send & Close conditions | By using this feature, Print&Share can initiate the execution of a profile on a certain condition. Triggers to initiate execution are: recognition values of the content of the print job, differences in the print job, timeout and the number of print jobs in the queue. | In case Print&Share is in a wait position to collect several print jobs, a certain trigger can be detected to start the print job. | – | ✓ | ✓ | |
| Print Strategy | v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ | |||
|---|---|---|---|---|---|---|
| v3.2 | Feature | Description | Benefit | |||
| New | Load balancing | Load balancing based on queue content for optimal printing speed. |
Automated job routing to a queue with less jobs or job size, guarantee a high print response.
This feature can be combined with multiple Follow-You queues. |
– | ✓ | ✓ |
| New | Print queue selection on IP-range | Proximity printing: Queue geolocation selection based on IP address. |
Dynamic installation of printer drivers in a specific IP range.
Selects the correct printer driver in a geographic location according the IP range. |
– | ✓ | ✓ |
| Batch printing | Print simultaneous on more printers. | Print on more machines can be organized in one output channel. | – | ✓ | ✓ | |
| Extra tasks | v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ | |||
|---|---|---|---|---|---|---|
| v3.2 | Feature | Description | Benefit | |||
| Pre-actions | Gateway to customization for pre-actions using C# code. | Your supplier of Print&Share is able to deliver some customization according your requirements. | – | ✓ | ✓ | |
| End tasks | Provide more than one condition in the recognition process. |
You can retrieve more complex information of a print job.
After the detection of a value you can check the result again by checking an extra condition. |
– | ✓ | ✓ | |
| New | C# for post-actions | Allow to integrate C# development in profiles. | Allow a development team to execute extra functionality after processing a workflow. | – | ✓ | ✓ |
| Sequence of profiles | This allows you to execute two or more profiles in a sequence. | You can combine multiple workflows with the original print job. | – | ✓ | – | |
| Profile loop | This feature allows you to execute a profile or a sequence of profiles several times. | You can execute some workflows multiple times to reduce manual interaction. | – | ✓ | – | |
Information detection |
||||||
|---|---|---|---|---|---|---|
| Content Recognition | v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ | |||
| v3.2 | Feature | Description | Benefit | |||
| Parameter recognition |
Several methods exist to retrieve content of a print job. The methods are Font recognition, drawing coordinates around content, specifying a position, searching for labels, specific values, barcodes, etc. |
With the recognition parameters you can retrieve data from the printed document or from extra data sources. | ✓ | ✓ | ✓ | |
| Image recognition | Print&Share can recognize an image on a document. | A certain logo or picture can be a trigger to select a workflow. | ✓ | ✓ | ✓ | |
| Barcode recognition |
Print&Share can check for a barcode in the print job.
Supported barcodes are: EAN8, AN13, UPCE, UPCA, Interleaved 2 of 5, code39, Code128, EAN2, EAN5, GS1, Codabar, PDF417, DataMatrix, QRCode, Aztec, TriopticCode39, PatchCode, GS1 Databar Omnidirectional, GS1 DatabarExpanded, GS1 DataBarLimited, GS1 DatabarStacked, GS1 DataBar Expanded Stacked, GS1 DataBar, All1D, MaxiCode, MICR, All2D. If the print job contains a barcode you can read the content and insert it as text in the print job. The barcode can also be used as trigger for the cascading system. |
A barcode content on a scanned page can be used to automate a process. | – | ✓ | ✓ | |
| New | Global recognition | Provides a global recognition on profile level. | Thanks to a global recognition you can retrieve a value in each channel. This feature improves the execution speed. |
✓ | ✓ | – |
| New | Parameters in regular expressions | A regular expression can contain values of recognition procedure. | Allow profiles to have a higher flexibility to retrieve values of a document. | ✓ | ✓ | – |
| New | Recognition functions | The new function Min() and Max() can find the first or the last occurrence of a search value. | You can reduce multiple recognition functions to one function. | ✓ | ✓ | * |
| New | Character filter | During the recognition process some specific characters in the result can be removed. | Allow to eliminate some characters. | ✓ | ✓ | ✓ |
| New | Kyocera Prescribe | Accept basic Prescribe print jobs as some (older) applications only send Prescribe print jobs. | Allows you to be more flexible. | – | ✓ | ✓ |
| Print Job Information | v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ | |||
|---|---|---|---|---|---|---|
| v3.2 | Feature | Description | Benefit | |||
| Print Job User Name | Allows you to detect the user of the print job. | You can add user-based information on a print job. | – | ✓ | ✓ | |
| Print Job Name | You can retrieve the print job name. | The print job name can be a trigger to do a certain job. | – | ✓ | ✓ | |
| Total pages | A counter for the total number of pages in the print job. |
The total number of pages can be used in the page numbers e.g. 1 of 8 pages.
The number of pages can also be used for certain tasks. |
– | ✓ | ✓ | |
| External Information | v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ | |||
|---|---|---|---|---|---|---|
| v3.2 | Feature | Description | Benefit | |||
| New | Active Directory | Microsoft directory service for Windows domain networks. | You are able to specify tasks or rules according the network information of: | – | ✓ | ✓ |
| New | – Security Groups | You can assign user rights to users and user groups. | – User and user groups. | – | ✓ | ✓ |
| New | – Organizational Units | A subdivision within Active Directory. | – Organizational units | – | ✓ | ✓ |
| New | Environmental parameters | Detection of Computer name, UserDNS-Domain, UserDomain, SessionName, LogonServer, UserProfile, UserDomain RoamingProfiles, Username. | All information of the environment is available to insert in a print job. | – | ✓ | * |
| New | Inserted files | Detection of the metadata of the inserted files: Filename, Date created, Date modified, page number, page count, Title, Subject, Author, Keywords, Comments and Category. | You hav more information available of the inserted file, which results in more control. | – | ✓ | – |
| OCR | v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ | |||
|---|---|---|---|---|---|---|
| v3.2 | Feature | Description | Benefit | |||
| New | OCR |
use the Microsoft OCR functionality:
|
The use of OCR makes text recognition possible for document without text records. | – | ✓ | ✓ |
Interaction - Connectivity |
||||||
|---|---|---|---|---|---|---|
| Manual interaction (UI) | v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ | |||
| v3.2 | Feature | Description | Benefit | |||
| New | Insert a notice | Enter a text note in the print job preview. | At printing time you can enter a text notice. E.g. your name below a signature. | ✓ | ✓ | – |
| New | Sign a document | Draw a signature on a Windows tablet PC and insert it in a print job. | Use the pencil of your tablet PC to draw a signature without printing a document. | – | ✓ | – |
| New | Dialog for metadata | During printing you can get a dialog for metadata. | Have control of your metadata in the workflow. The dialog can interact with external sources as Active Directory. | – | ✓ | – |
| New | Move pages | Move pages in the print job to other positions. | Gives the users more flexibility and user interaction on an existing workflow. | ✓ | ✓ | – |
| New | Insert files yourself in a workflow | Drag & drop other files in the print job overview or channel preview. | Insert manually other files into an automated workflow. | ✓ | ✓ | – |
| New | Rotate pages | Rotate pages 90° left or right in the print job overview. | When an inserted page has a wrong orientation, the user can rotate these pages. | ✓ | ✓ | – |
| New | Split pages | Split one page into two pages in the print job overview (scanning of two book pages). |
An A3 scanned double page of a booklet can be split into two A4 pages. Provide a user more flexibility. |
✓ | ✓ | – |
| New | Removal of content | Allow users to remove content in the preview. | Gives the users more flexibility to remove content on a page of the print job. | ✓ | ✓ | – |
| New | Toggling of channel groups | Multiple channels can be selected in one toggle choice. |
You can combine more output functions in a toggle choice.
By making channels invisible you can reduce the complexity of the user interface. |
– | ✓ | – |
| New | Reset of Send button | After printing all jobs of the queue, you can reset the print output to the current print job of Print&Share. | Reduces mistakes of printing all jobs in a test output scenario. | – | ✓ | – |
| Quick printer selection | A printer selection appears in the UI. | You can easily switch to other printers | ✓ | ✓ | – | |
| Quick edit | With the Quick edit the user can modify certain basic (print)configurations in the active channel. |
Just before printing you are able to specify settings as colour, duplex, number of copies etc.
The modification of the print settings is not saved and is only used for the active print job. |
✓ | ✓ | – | |
| Quick edit - printer properties | Allows you to change printer properties in the quick edit dialog. | Just before printing you are able to specify printer settings like stapling or punching. | – | ✓ | – | |
| New | Cancel of print jobs | You can reset Print&Share during the print process. | You can reduce the paper usage and don't have to wait until the end of a print job before starting a new print. | ✓ | ✓ | – |
| SNMP, WMI messages & triggers | Simple Network Management Protocol or Windows Management Instrumentation to get feedback from the printer. | You can see and use the status information of the printer in Print&Share. | ✓ | ✓ | – | |
| Connectors to other applications | v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ | |||
|---|---|---|---|---|---|---|
| v3.2 | Feature | Description | Benefit | |||
| SharePoint | An integrated connector for Microsoft SharePoint. | Print&Share allows you to retrieve files from and save files to MS-SharePoint. Supported file formats are: PDF, DOC, RTF or TXT. | – | ✓ | * | |
| New | Docuware | A dedicated connector for Docuware which is Ricoh's Document Management System (DMS). | Print&Share allows you to retrieve files from and save files to Docuware. Supported file formats are: PDF, DOCX, RTF or TXT. | – | ✓ | ✓ |
| New | Docuware index fields | Use Docuware index fields for storing extra metadata or retrieving files based on (dynamic) index fields. | Gives you more control and freedom over the documents you want to save or insert into Docuware. | – | – | ✓ |
| Documind | A dedicated connector for Documind which is a French Document Management System (DMS). | Print&Share allows you to retrieve files from and save files to Documind. Supported file formats are: PDF, DOCX, RTF or TXT. | – | ✓ | – | |
| New | BvL-Archivio | A dedicated connector for BvL-Archivio which is a German digital archive. |
Full integration with a popular German archiving system. Metadata can be automatically generated by a recognition method or can be entered using a dialog. |
✓ | ✓ | ✓ |
| New | Click&Post (only Belgium - France) | Print your documents and use a thrid-party service to print and send your documents by post service. | You can reduce your handling cost for sending large number of letters by post. | – | ✓ | * |
Organization |
||||||
|---|---|---|---|---|---|---|
| Central management | v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ1 | |||
| v3.2 | Feature | Description | Benefit | 1: P&S CQ recommended/ preferred/best |
||
| Shared profiles | Profiles for all users can be stored to and accessed from a shared folder. | Administrators can easily manage all Print&Share profiles on one single place. | ✓ | ✓ | ✓ | |
| New | Profile publishing | Provide a method to distribute new profiles. |
Organise profile sharing for individual users or user groups.
Availability of profiles is combined with profile protection. |
– | ✓ | ✓ |
| New | Profile Recognition by AD Security Groups | Profiles can be selected based on Active Directory Security Groups. | Administrator can give users access to profiles based on AD security groups. | – | ✓ | ✓ |
| New | Profile Recognition by Organizational Units | Profiles can be selected based on Active Directory Organizational Units. | Administrator can organize the use of profiles by AD Organizational Units. | – | ✓ | ✓ |
| Log & Monitoring |
An accounting system.
This feature creates log files of the output information. |
You have a separate overview of printing, email, fax, file printer, e-Documents and label printer. | ✓ | ✓ | ✓ | |
| Security | v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ | |||
|---|---|---|---|---|---|---|
| v3.2 | Feature | Description | Benefit | |||
| Profile protection | This feature makes it possible to protect Print&Share profiles with a password. | You can protect your profiles. | ✓ | ✓ | ✓ | |
| New | Domain Security | Allow security for windows Domain users. |
You can set permissions for users or user groups which are defined in Active Directory.
Protection is available for the general configuration, profile and channel settings. The actions on the User Interface can be limited for the users or user groups. |
– | ✓ | ✓ |
| Enterprise licensing | v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ | |||
|---|---|---|---|---|---|---|
| v3.2 | Feature | Description | Benefit | |||
| New | Company license | Provide a license model for large account installations. | The license model is adapted to the specific needs on the level of a company site. | – | ✓ On request | ✓ On request |
| New | Sliding licenses for server installation |
Provide the simultaneous usage of Print&Share for a certain number of no-predefined users for server installations with Remote Desktop Connections.
Sliding licenses are similar as concurrent licenses during the ongoing hour. |
Provide a cheaper licensing model for larger account installations. You can offer Print&Share to more users with less user licenses. | – | ✓ On request | ✓ On request |
| New | Rebranding | For large account installations you are able to give the driver your own name. | Users can see a more familiar name for Print&Share. | – | ✓ On request | ✓ |
| Roll-out | v3.2 Prof. |
v3.2 Corporate |
Print&Share CQ | |||
|---|---|---|---|---|---|---|
| v3.2 | Feature | Description | Benefit | |||
| New | Installation Configurator | Tool to make your own MSI. | An easy tool to predefine data in Print&Share. | ✓ | ✓ | N/A |
| New | Network License Service (NLS) | A tool for an administrator which makes a client PC without internet connection able to exchange the license to get the software activated. | The NLS makes client PC's without internet connection able to connect indirect to our license web service. | ✓ | ✓ | N/A; |
Subject to changes.
*: features to be expected